Instant Quoting Software for Service Businesses

The Problem with Manual Quoting

Every hour spent on admin is an hour you could spend on your craft

If you run a service business in the UK, you know the drill. A potential customer sends an enquiry at 9pm on a Saturday. You see it on Monday morning — by then, they've already booked a competitor who replied faster.

Manual quoting is slow, inconsistent, and exhausting. You end up copying and pasting the same pricing into emails, adjusting for mileage, and chasing leads who have gone cold. Meanwhile, your competitors are quoting instantly.

Valora solves this by letting you set your pricing rules once — hourly rates, distance charges, occasion surcharges, equipment add-ons — and generating instant, accurate quotes automatically. Customers get a professional quote in seconds, not days.

Everything You Need to Quote Instantly

Powerful pricing tools built for how service businesses actually charge

• Flexible Pricing Rules

  Set up hourly rates, flat fees, per-item pricing, occasion surcharges, and distance-based charges. Combine multiple rules to match exactly how you price your services.

• Embeddable Quote Forms

  Copy and paste a simple code snippet onto your website. Works with WordPress, Squarespace, Wix, or any website builder. Customers get quotes without leaving your site.

• 24/7 Lead Capture

  Your quote form works around the clock. Customers visiting at midnight get the same instant, professional experience as those visiting at midday. Never miss a lead again.

• Branded Experience

  Your logo, your colours, your business name. The quote form looks like part of your website, not a generic third-party tool. Customers see a polished, professional brand.

• Distance-Based Pricing

  Set your base location and per-mile rate. Valora calculates the distance from the customer's venue and adds travel costs to the quote automatically. No manual lookups.

• Automatic Quote Emails

  Every quote is emailed to the customer with a full price breakdown. You receive an instant notification with the lead details. Professional follow-up without lifting a finger.

• Deposit Collection

  Take deposits via PayPal when customers accept their quote. Secure the booking upfront and reduce no-shows. Deposit amounts are fully configurable.

• Google Calendar Sync

  Confirmed bookings automatically appear in your Google Calendar. Cancelled bookings are removed. Your schedule stays accurate with zero manual entry.

• Accounting Integration

  Connect Xero or QuickBooks and invoices are created automatically when bookings are confirmed. VAT, deposits, and balance invoices all handled for you.

Three Steps to Automated Quoting

Set it up once, then let Valora handle your quotes

1. Configure Your Pricing

   Add your services, set hourly rates, define occasion surcharges, configure mileage pricing, and add equipment or add-on options. Customise your form with your logo and brand colours.

2. Embed on Your Website

   Copy a simple embed code onto your website — it works with any site builder. Or share a direct link on social media, in emails, or on your Google Business profile.

3. Receive Quotes and Bookings

   Customers fill out your form, get an instant price, and can accept the quote online. You get notified of every lead. Accepted quotes convert to bookings with deposit collection.

Built for Every Service Business

Valora works for any business that quotes based on event type, duration, location, or equipment

Frequently Asked Questions

• How does instant quoting work?

  You configure your pricing rules in Valora — base rates, hourly fees, distance charges, surcharges, and add-ons. When a customer fills out your branded quote form on your website, Valora calculates the total price instantly and shows them a professional quote breakdown. No manual work required.

• Can I embed the quote form on my existing website?

  Yes. You get an embed code that works with any website builder including WordPress, Squarespace, Wix, and custom-built sites. The form inherits your branding so it looks professional and seamless on your site.

• Does Valora handle VAT?

  Yes. If you are VAT registered, Valora can display VAT-inclusive or VAT-exclusive prices on quotes. When connected to Xero or QuickBooks, invoices are created with the correct VAT treatment automatically.

• What pricing models does Valora support?

  Valora supports hourly rates, flat fees, per-item pricing, distance-based charges (per mile from your base location), occasion-based surcharges (e.g. weddings, corporate events), and optional add-on items. You can combine multiple pricing rules for each service.

• Can customers book and pay a deposit online?

  Yes. After receiving a quote, customers can accept it online. You can require a deposit payment via PayPal before the booking is confirmed. The deposit amount is fully configurable — a fixed amount or a percentage of the total.

• Does it integrate with my calendar?

  Yes. Valora syncs with Google Calendar. Confirmed bookings appear automatically, and cancelled bookings are removed. You can also assign staff members who receive their own calendar links and email notifications.

• Is there a free trial?

  Yes. You get a full 30-day free trial with access to every feature. No credit card required. You can cancel anytime during the trial without being charged.

• Can I customise the look of the quote form?

  Absolutely. You can add your business logo, set your brand colours, and customise the form fields. The quote form is designed to look like a natural part of your website.

Ready to Automate Your Quoting?

Join UK service businesses using Valora to quote instantly, capture more leads, and win more bookings.

• 30-day free trial
• No coding required
• Cancel anytime
• Full feature access