Event Booking Automation That Works While You Sleep

The Event Booking Bottleneck

Why Manual Booking Processes Kill Growth

You receive an enquiry at 11pm. You're at an event. You can't respond until tomorrow morning. By then, the customer has already booked someone else. This happens every week for growing event businesses.

Manual booking processes — writing quotes, chasing responses, requesting deposits, updating calendars — consume hours of admin time and create gaps where customers fall through. Valora automates the entire flow so you never miss another booking.

Automate Every Step of the Booking Process

From first enquiry to confirmed booking — hands-free

• Instant Quote Generation

  Customers get an accurate, professional quote the moment they submit their enquiry. No waiting for you to respond.

• Online Quote Acceptance

  Customers accept or decline quotes with a single click. No phone calls, no back-and-forth emails needed.

• Automated Deposit Collection

  Collect deposits via PayPal automatically when a customer accepts their quote. Secure the booking instantly.

• Google Calendar Sync

  Confirmed bookings sync directly to your Google Calendar. No manual diary entries or risk of double bookings.

• Automated Follow-Ups

  Customers who haven't responded get automatic reminder emails. Chase quotes without lifting a finger.

• Staff Assignment

  Assign team members to bookings and notify them automatically. Everyone knows where they need to be.

The Automated Booking Workflow

See how a booking flows through the system

1. Customer Submits Enquiry

   Via your website's embedded quote form or a hosted quote page. They enter event details — date, location, duration, and any extras they want.

2. Instant Quote Delivered

   Valora calculates the price using your pricing rules and sends a professional quote breakdown via email. The customer sees it immediately.

3. Customer Accepts & Pays Deposit

   They click 'Accept' and pay their deposit online via PayPal. The booking is confirmed automatically.

4. Booking Confirmed & Synced

   The booking appears in your dashboard, syncs to Google Calendar, and staff are notified. You can manage everything from one place.

What Automation Means for Your Business

Event businesses that automate their booking process report saving 10+ hours per week on admin tasks. That's time you can spend delivering better events, marketing your services, or simply having a life outside of work.

• Respond to enquiries 24/7 — even when you're at an event
• Eliminate double bookings with real-time calendar sync
• Secure bookings faster with instant deposit collection
• Reduce no-shows with automated confirmation emails
• Track every lead from enquiry to completion
• Scale your business without scaling your admin

Perfect for Event-Based Businesses

Automation that understands how events work

Frequently Asked Questions

• How quickly are quotes sent to customers?

  Instantly. The moment a customer submits their enquiry, Valora calculates the price and sends a professional quote via email. There's no delay — even at 3am on a Sunday.

• Can customers pay deposits online?

  Yes. When a customer accepts their quote, they can pay a deposit via PayPal. The deposit amount is configurable — you can set a fixed amount or a percentage of the total quote.

• Does it sync with Google Calendar?

  Yes. Confirmed bookings automatically sync to your Google Calendar with all the event details — date, time, location, customer name, and booking reference.

• What happens if a customer doesn't respond to a quote?

  Valora can send automated follow-up reminders to customers who haven't responded. You can configure the timing and frequency of these reminders.

• Can I still manually create bookings?

  Absolutely. You can create bookings manually from your dashboard for phone or in-person enquiries. The automation handles online enquiries, but you retain full control.

• How does staff assignment work?

  You can assign team members to individual bookings from your dashboard. Staff receive email notifications with the event details and can view their schedule.

Automate Your Event Bookings Today

Stop spending hours on admin. Let Valora handle enquiries, quotes, deposits, and calendar management automatically.

• 30-day free trial
• Full booking automation
• No coding required
• Cancel anytime