Booking Software for Service Businesses

Stop Juggling Spreadsheets and Emails

Your booking workflow is scattered — Valora brings it together

Running a service business means managing enquiries, sending quotes, chasing deposits, updating your calendar, assigning staff, and creating invoices. Most businesses juggle spreadsheets, email threads, and manual processes to keep everything together.

This scattered workflow leads to double-bookings, missed follow-ups, and hours of admin that could be spent growing your business. When a lead comes in at the weekend, you might not reply until Monday — and by then they have booked someone else.

Valora brings everything into one platform. Customers get instant quotes from your website, pay deposits online, and bookings are confirmed automatically. Your calendar updates, staff are notified, and invoices are created — all without you lifting a finger.

Your Complete Booking Toolkit

Every tool you need to manage bookings professionally, from first enquiry to final invoice

• Instant Quotes

  Customers get accurate prices instantly from your website. Set your pricing rules once — hourly rates, surcharges, distance, add-ons — and Valora handles the maths.

• Online Deposits

  Collect deposits via PayPal when customers accept their quote. Configure fixed amounts or percentage-based deposits. Secure bookings upfront and reduce no-shows.

• Calendar Management

  Two-way Google Calendar sync keeps your schedule accurate. Confirmed bookings appear automatically. Check availability at a glance and prevent double-bookings.

• Staff Assignment

  Assign team members to bookings with one click. Staff receive email notifications with event details and calendar links. Track availability across your entire team.

• Professional Quotes

  Every quote includes a detailed price breakdown — line items, surcharges, add-ons, and totals. Customers receive professional emails they can accept or decline online.

• Accounting Integration

  Connect Xero or QuickBooks to automatically create invoices when bookings are confirmed. Deposit invoices, balance invoices, and VAT all handled seamlessly.

• Business Dashboard

  See your bookings, revenue, conversion rates, and upcoming events at a glance. Track how your business is performing week by week and month by month.

• Booking Rules

  Set minimum notice periods, block specific dates, require deposits before confirmation, and define cancellation policies. Automate your booking terms.

• Inventory Tracking

  Track equipment stock levels. Valora automatically blocks bookings when items are unavailable, preventing overbooking of limited equipment or resources.

How Valora Manages Your Bookings

A seamless journey from enquiry to confirmed booking

1. Customer Requests a Quote

   A visitor fills out your branded quote form on your website. They enter their event details — date, location, duration, and any extras they want. Valora calculates the price instantly.

2. Quote Sent and Accepted

   The customer receives a professional email with a full price breakdown. They review the quote and accept it online. You are notified immediately of every new lead and acceptance.

3. Deposit Paid and Booking Confirmed

   The customer pays their deposit online via PayPal. The booking is confirmed automatically. Your calendar updates, staff are notified, and an invoice is created in your accounting software.

Booking Software for Every Service Industry

Whether you are a sole trader or a growing team, Valora adapts to how you work

What Service Businesses Say

Frequently Asked Questions

• What types of service businesses is Valora built for?

  Valora is built for any UK service business that quotes and books customers — DJs, photographers, photo booth hire, event hire, cleaning services, AV companies, wedding suppliers, and more. If you price based on time, location, event type, or optional extras, Valora can automate your workflow.

• Can I take deposits online?

  Yes. Valora integrates with PayPal for deposit collection. When a customer accepts their quote, they can pay a deposit online before the booking is confirmed. You configure the deposit amount — either a fixed sum or a percentage of the total quote.

• Does Valora replace my existing website?

  No. Valora works alongside your existing website. You embed a quote form on your site using a simple code snippet, and it looks like a natural part of your website with your branding. Your website stays exactly as it is.

• Can I manage staff and assign them to bookings?

  Yes. You can add team members to Valora, assign them to specific bookings, and they receive email notifications with event details and calendar links. Track who is assigned where across all your upcoming bookings.

• How does accounting integration work?

  Valora connects to Xero and QuickBooks. When a booking is confirmed, an invoice is created automatically in your accounting software with the correct line items, VAT, and deposit allocation. No manual data entry needed.

• Is there a limit on the number of bookings?

  No. All Valora plans include unlimited quotes and bookings. There are no caps on the number of customers, enquiries, or confirmed bookings you can manage.

• Can I set up booking rules and policies?

  Yes. You can configure minimum notice periods, block specific dates, require deposits before confirmation, set cancellation policies, and define availability windows. These rules are applied automatically to all incoming bookings.

• Is there a free trial?

  Yes. You get a full 30-day free trial with access to all features. No credit card required. You can cancel anytime during the trial without being charged.

Ready to Streamline Your Bookings?

Join UK service businesses using Valora to manage quotes, bookings, and payments from one platform.

• 30-day free trial
• No coding required
• Cancel anytime
• Unlimited bookings