Event Production Booking Software for Complex Events

Event Production Quoting is Different

Event production companies don't sell simple one-line services. A typical production quote might include staging, lighting design, sound engineering, crew costs, transport, rigging, power distribution, and project management. Quoting this manually takes hours — and every revision means starting over.

Valora lets you build modular pricing rules for each element of your production services. Clients can request quotes through your website, or you can build quotes internally and send them as professional, branded proposals. Either way, the pricing is calculated automatically from your rules.

Features for Event Production

• Multi-Service Quoting

  Build quotes that span staging, sound, lighting, video, crew, and transport — all calculated from your pricing rules.

• Crew & Staff Management

  Assign crew members to events, track availability, and include crew costs in your quotes automatically.

• Equipment & Inventory

  Track your production equipment inventory. Know what's available, what's booked, and prevent overbooking.

• Flexible Pricing

  Per-day rates, per-item rates, crew day rates, overtime charges, and package pricing — configure it however your business charges.

• Transport & Rigging Costs

  Calculate transport charges based on venue distance. Add rigging, power distribution, and site survey costs.

• Professional Proposals

  Generate branded production proposals with detailed line items, terms and conditions, and payment schedules.

How Production Booking Works

1. Configure Your Services

   Set up pricing for every element of your production services — staging, sound, lighting, video, crew, transport, and extras.

2. Receive or Build Quotes

   Let clients request quotes through your website, or build quotes internally from your pricing rules for bespoke productions.

3. Automated Pricing

   Valora calculates the total from your rules — equipment, crew days, transport, setup time, VAT — and generates a professional proposal.

4. Confirm & Manage

   Clients approve the quote, pay a deposit, and the booking is confirmed. Assign crew, reserve equipment, and manage the event timeline.

Works for All Production Services

Why Production Companies Choose Valora

• Modular pricing rules that handle complex multi-service quotes
• Staff and crew management with day-rate calculations
• Equipment inventory tracking across multiple simultaneous events
• Professional branded proposals that impress corporate clients
• Deposit collection and payment scheduling
• Xero and QuickBooks integration for production invoicing
• UK-built with VAT handling and GBP pricing

Event Production Booking FAQ

• Can I quote for multi-day events?

  Yes. Set daily, half-day, and setup/teardown day rates. Valora calculates the total based on the number of production days, build days, and strike days.

• How do I include crew costs in quotes?

  Set day rates for different crew roles — sound engineer, lighting tech, stage manager, rigger. Assign crew to events and their costs are included in the quote automatically.

• Can I track equipment across multiple events?

  Yes. Valora tracks equipment inventory with quantities and availability by date. When equipment is booked, it's reserved, preventing double-allocation.

• Does it handle bespoke production quotes?

  Yes. You can build custom quotes using your pricing rules and add bespoke line items for unique production requirements. The system is flexible enough for standard and bespoke work.

• Can I send quotes as professional proposals?

  Yes. Every quote generates a branded document with your logo, detailed line items, terms, and a payment schedule. Share via link or download as PDF.

Streamline Your Production Bookings

From quote to confirmed booking, Valora handles the complexity so you can focus on delivering exceptional events.

• 30-day free trial
• Multi-service quoting
• No credit card required
• Cancel anytime