Event Hire Booking Software with Inventory & Instant Quotes

The Challenge of Running an Event Hire Business

Event hire companies juggle hundreds of items across dozens of bookings. Marquees, tables, chairs, lighting rigs, tableware, dance floors — keeping track of what's available on which date is a logistical nightmare when done with spreadsheets.

Add to that the time spent manually quoting each enquiry — calculating item quantities, delivery charges, setup fees, and multi-day rates — and you've got a recipe for lost bookings and operational chaos.

Valora solves both problems. Set up your inventory with quantities and per-unit pricing, define your delivery and setup charges, and let clients get instant quotes from your website. The system tracks stock automatically, so you never oversell.

Built for Event Hire Operations

• Inventory Management

  Track stock levels per item. Set quantities for chairs, tables, linens, lights — the system prevents overbooking automatically.

• Per-Unit & Package Pricing

  Charge per item, per package, or per day. Set minimum order quantities and volume discounts for larger orders.

• Delivery & Setup Charges

  Calculate delivery fees based on distance. Add flat-rate or distance-based setup and collection charges.

• Multi-Day Hire Tracking

  Support multi-day hires with daily or weekly rates. Track when items are out and when they're due back.

• Automated Quoting

  Clients select items and quantities, and Valora generates an instant quote with delivery, VAT, and total — no manual calculation needed.

• Deposit & Balance Payments

  Collect deposits to confirm bookings and chase balance payments automatically before the event date.

How Event Hire Booking Works

1. Add Your Hire Inventory

   List your items with quantities, per-unit pricing, and descriptions. Organise by category — furniture, lighting, decor, structures.

2. Configure Pricing Rules

   Set delivery charges, minimum order values, multi-day discounts, and any surcharges for premium items or peak dates.

3. Clients Build Their Order

   Customers select items and quantities through your embedded quote form. Valora calculates the total with delivery and VAT included.

4. Confirm & Collect Deposit

   Clients review their quote, pay a deposit, and the booking is confirmed. Stock is automatically reserved for their dates.

Works for All Types of Event Hire

Event Hire Booking FAQ

• Can I track stock levels per item?

  Yes. Set the quantity available for each item, and Valora automatically tracks what's booked on which dates. The system prevents overbooking by hiding items that aren't available for the requested dates.

• Does it support multi-day hires?

  Yes. You can configure daily, weekend, or weekly rates. Clients specify their hire period and the pricing adjusts accordingly.

• How are delivery charges calculated?

  You set your base location and delivery rate per mile. Valora calculates the distance to the venue and adds the delivery charge automatically. You can also set flat-rate delivery zones.

• Can clients select multiple items with different quantities?

  Yes. Your quote form lets clients build their order by selecting items and choosing quantities for each. The total updates in real time.

• Does it handle damage deposits?

  You can set up a damage deposit as a separate charge or include it as part of your booking deposit. Refund management is handled through your payment provider.

Streamline Your Event Hire Bookings

Stop quoting manually and start automating. Valora manages your inventory, quotes, and deposits in one place.

• 30-day free trial
• Inventory tracking included
• No credit card required
• Cancel anytime