AV Hire Booking Software with Inventory & Instant Quotes

AV Hire Quoting is Complex — Valora Makes it Simple

AV hire businesses deal with hundreds of individual items — speakers, mixing desks, microphones, projectors, screens, lighting rigs, cables, and accessories. Every job requires a different combination, and quoting each one manually takes time you don't have during peak season.

Valora lets you set up your full inventory with per-item or per-day pricing. Clients select what they need, choose their dates, and get an instant quote including delivery and setup charges. Stock levels update automatically, so you never double-book equipment.

Features for AV Hire Businesses

• Equipment Inventory

  List every piece of AV equipment with stock quantities, per-day rates, and categories. Track what's out and what's available in real time.

• Flexible Rate Cards

  Set daily, weekend, and weekly rates. Offer package deals for common setups — conference PA, wedding DJ kit, outdoor cinema bundle.

• Delivery & Setup Pricing

  Charge for delivery based on distance. Add flat-rate or time-based setup and teardown fees to every booking.

• Kit List Builder

  Clients build their kit list from your available inventory. The quote updates in real time as they add or remove items.

• Availability Tracking

  Track equipment availability across multiple bookings. The system prevents double-booking of individual items.

• Professional Quotes & Invoices

  Generate branded quote PDFs with full kit lists, pricing breakdowns, and terms. Convert quotes to invoices with one click.

How AV Hire Booking Works

1. Set Up Your Equipment List

   Add your AV inventory — speakers, mics, projectors, lights — with quantities, per-day rates, and descriptions.

2. Configure Pricing & Delivery

   Set daily/weekly rates, delivery charges based on distance, setup fees, and any package deals you offer.

3. Clients Build Their Quote

   Clients select equipment, choose dates, and enter their venue details. Valora calculates the total with delivery, setup, and VAT.

4. Booking Confirmed

   Clients review the quote, pay a deposit, and the booking is confirmed. Equipment is reserved and your calendar is updated.

Works for All AV Hire Sectors

AV Hire Booking FAQ

• Can I track individual equipment items?

  Yes. Each item in your inventory has a stock quantity. When booked, the available count decreases for those dates. You always know what's available.

• Does it support package deals?

  Yes. Create pre-configured packages — like a 'Conference PA Bundle' or 'Wedding DJ Kit' — with fixed pricing that's simpler than individual item rates.

• How are delivery charges calculated?

  Set your base location and per-mile delivery rate. Valora calculates the distance to the venue and adds delivery charges automatically. You can also set flat-rate delivery zones.

• Can clients hire for multiple days?

  Yes. Set daily, weekend (Friday-Monday), and weekly rates. Clients choose their hire period and the pricing adjusts. You can offer discounts for longer hire periods.

• Does it integrate with accounting software?

  Yes. Valora integrates with Xero and QuickBooks, so invoices are created automatically with the correct VAT treatment and line items.

Simplify Your AV Hire Bookings

Manage equipment, generate instant quotes, and collect deposits — all from one platform built for AV hire businesses.

• 30-day free trial
• Inventory tracking included
• No credit card required
• Cancel anytime