Event Catering Booking Software

Catering Quoting, Simplified

Catering quotes involve guest numbers, menu choices, dietary requirements, staffing, and logistics. Every enquiry is slightly different, making manual quoting time-consuming and inconsistent.

Valora automates your catering pricing with per-head rates, menu-based pricing, and event-type surcharges. Your website generates professional quotes instantly, freeing you to focus on food preparation.

Event Catering Features

• Per-Head Pricing

  Set per-guest rates for different menu options — buffet, sit-down, canapés, BBQ. Clients enter guest count and get instant pricing.

• Menu Packages

  Create menu packages with different inclusions and pricing tiers. Offer standard, premium, and bespoke options.

• Dietary Add-Ons

  Offer dietary option add-ons — vegan, gluten-free, halal — with per-head pricing adjustments where needed.

• Delivery & Staffing

  Calculate delivery charges by distance. Add staffing costs for waiters, chefs, and bar staff as configurable extras.

• Deposit & Balance

  Collect deposits to confirm bookings. Automate final headcount and balance payment collection before the event.

• Event Calendar

  View all catering bookings on a calendar. Track prep schedules, delivery logistics, and staff assignments.

How Event Catering Booking Works

1. Set Up Your Menus

   Configure menu packages with per-head pricing, dietary options, and staffing add-ons.

2. Client Gets Instant Quote

   Clients choose their menu, enter guest count, and venue. Valora calculates the total including delivery and staffing.

3. Deposit & Booking Confirmed

   Clients pay their deposit. Booking confirmed, menu details saved, and confirmation emails sent.

Event Catering Booking FAQ

• Can I price per guest?

  Yes. Set per-head rates for each menu option. Clients enter their guest count and the price adjusts automatically.

• Can I offer different menu tiers?

  Yes. Create standard, premium, and bespoke menu packages with different inclusions and pricing.

• How do I handle dietary requirements?

  Offer dietary options as add-ons or include them in packages. Collect dietary information through custom form fields.

• Does it handle staffing costs?

  Yes. Add staffing charges as configurable extras — waiters, chefs, bar staff — with individual rates.

• Can I manage multiple events on the same day?

  Yes. The calendar shows all bookings, and you can track prep schedules, delivery logistics, and staff assignments across concurrent events.

Automate Your Catering Bookings

Let clients quote and book catering services from your website. Spend less time quoting, more time cooking.

• 30-day free trial
• Per-head pricing
• No credit card required
• Cancel anytime